View Vacancy - BK - Event Coordinator (Internship)
To support the British Embassy (BE) Events team to plan and coordinate the Queen’s Birthday Party (QBP) 2019, with specific responsibility for the guest list.
Roles and responsibilities:
- Coordinate the Embassy guest list for the QBP, including the coordination of sending out invitations and collating responses
- Work closely with the QBP planning committee and provide regular updates on the guest list, planning and associated matters
- Day to day coordination and provide general assistance as required to QBP committee
- Liaison with wider BE staff concerning the guest list and offer advice and guidance when necessary; ensuring there is no duplication across departments
- Liaise with the Communication and Marketing Manager, Security Officer, concerning the event
- Liaise with HMA Private Office concerning VIPs
- Provide clerical support to the QBP Planning Committee, to include taking notes/minutes of meetings, arranging regular QBP Committee Meetings, distributing minutes/reports and ensuring that all administration tasks are completed to a high standard.
- Provide detailed briefing notes ahead of the QBP event to BE Staff and especially the volunteers.
- Provide support on the evening of QBP event, as requested by the QBP Planning Committee.
- In partnership with the HMA Private Office and Corporate Services, maintain the records and correspondence concerning sponsorship of the QBP event
- Liaise with Corporate Services concerning the budget.
- Coordination of banners and displays with sponsors
- Computer literacy especially MS excel spreadsheet
- Good attention to detail
- Able to work to meet deadlines and work with own initiative
- Good planning and organisation skills
- Sense of discretion
- Fluency in Thai language
- Good in spoken and written English
The 2 Event Coordinators are Internship roles with a minimum period of three (3) months contract duration.
Part-time and flexible working patterns can be considered subject to operational requirements.
To be eligible for an internship at the British Embassy, you must be a Thai citizen or permanent resident or hold a valid work permit.
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain work authorisation in Thailand in order to apply. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
We recommend all applicants to understand the Civil Service competences before applying for any role and in preparation for interviews. For more information, you can visit our website - https://www.gov.uk/government/world/organisations/british-embassy-bangkok/about/recruitment.
Start date indicated above is subject to change but the successful candidate should be able to start as soon as possible.
You are advised to check your FCO application centre and email regularly for any update on your application status.
This opportunity is closed to applications.
