View Vacancy - Policy and Events Assistant Intern (BEL19.324)
The Office of the Northern Ireland Executive in Brussels (ONIEB), established in 2001, has served as a focal point for liaison between the Northern Ireland Executive and the Institutions of the European Union in promoting the Administration’s interests in areas of policy, legislation and funding. The office is part of the wider family of the UK Permanent Representation to the European Union and is now looking for two recent graduates for a full time internship opportunity. Visit www.brusselsni.com or @BrusselsNI for more information.
The contract starting date can be discussed between the parties. This is a good opportunity to develop your skills and to gain experience in a diverse work area, working in the heart of Brussels’ EU Quarter’.
Main Duties / Responsibilities
Provide general administrative support to a diverse team including (but not limited to): procuring supplies, taking minutes, assisting with diary management, maintaining databases, greeting visitors.
Work with the team to organise a number of cultural and policy events and official visits to Brussels, including assisting with the practical arrangements, maintaining all meeting rooms and on occasion working in the early evening;
Produce web content and maintain office website and twitter account;
Support the team with policy-related activities including desk-based research, scanning of upcoming events, attending external events and meetings, writing reports and briefings.
- A college / university level degree in any subject at the time of taking up post;
- Fluent command of English (oral and written);
- Strong IT skills - familiarity with Microsoft Office and internet search engines;
- Knowledge of Northern Ireland affairs
- Professional experience of social media and website software.
- Confident and professional in communicating with people at all levels.
- Demonstrated ability in the following key FCO competences: Managing a Quality Service, Collaborating and Partnering, Delivering at Pace.
- Knowledge of a second European language would be an advantage;
- Experience of working in an office environment.
You will gain
- Organisational skills, the ability to plan and prioritise tasks;
- Experience of working in a team;
- Experience of working in an office environment and using office equipment;
- Various training opportunities in Brussels, tailored to individual needs;
- Ability to solve problems and pay attention to detail;
- Understanding of the European Union and Northern Ireland affairs;
- Experience of living and working in Brussels;
- Website and social media skills.
- In addition, a certain degree of flexibility is inherent to the role depending on changing office priorities, requiring a positive approach to accepting varied tasks.
This is a full-time professional immersion traineeship, for 36.25 hours net for 5 working days a week. The professional immersion indemnity for this position is €1.200 / month.
The duration of the traineeship will be for 6 months, with the possibility of a further 6 months if certain conditions are met. This will be explained during interview.
Additional benefits including allowances for public transport and daily subsistence costs of €7 per work day are also provided. Interns will have access to 1 day of paid annual leave and 1 day of unpaid leave per month of employment.
As the nature of the events-related work will occasionally entail working in the early evening, TOIL (time off in lieu) is given.
Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.
Visa/passport requirements: must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.
Professional Immersion Traineeship Requirements:
- Be a minimum of 18 years old;
- Proof of valid medical coverage for the period of the internship (European Health Insurance Card);
- The successful candidates will be subject to professional background checks and security clearance;
- Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
We expect to hold the interviews in Belfast on the week of 5th August 2019, and that further details about interviews will be communicated to successful candidates in due course.
This opportunity is closed to applications.