View Vacancy - CSSF Contracts and Finance Manager (GEO19.429)

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Foreign and Commonwealth Office (Policy & Political roles)
CSSF - Conflict Stability and Security Fund

The British Embassy in Tbilisi is part of a worldwide network, representing British political, economic and consular interests overseas.  We are now looking for a CSSF Contracts and Finance Manager.

The main purpose of job is to work as part of the Eastern Partnership Programme Hub located in the British Embassy Tbilisi, the job-holder will provide contract and procurement support to a network of 6 British Embassies delivering CSSF (the UK’s Conflict, Stability and Security Fund) projects across the Eastern Partnership region. The job-holder will ensure contracts are aligned to CSSF and FCO Commercial standards and facilitate best practice in procurement across the project team. The jobholder will lead on work to enhance value-for-money and manage the Programme’s budget of £5.5m, providing financial reporting to the Management Board on a quarterly basis as well as ad-hoc financial reporting as needed. In the first year, job-holder will lead on change management within the Programme to centralise contract and financial management processes from British Embassies to the Hub in Tbilisi.

Main duties and Responsibilities:

Contract and Procurement Management (40%)

  • Management of the Programme’s contracts, ensuring best practice and alignment with CSSF and FCO Commercial standards, identifying routes to market and working closely with Project Officers to tender, identify specifications and ensure financial and delivery risks are managed.
  • Lead on Value-for-Money for the Programme (including at project-level) (development of indicators and comparisons, monitoring and reporting and developing the team’s understanding and capacity).

Financial and Budget Management (40%)

  • Lead on budget management for the Programme, forecasting and managing profiles, completing financial returns and increasing financial best practice across the Programme (including enforcing Purchase-to-Pay and financial compliance procedures) ensuring full spend of Programme allocations against the regional strategy. Quality assurance of project Activity Based Budgets.
  • Implementing financial audit recommendations and ensuring alignment with FCO finance best practice and guidance.  
  • Working with project officers to ensure financial risk is managed at project-level e.g. through checking of receipts and financial compliance measures and monitoring of spend against activity. Contributing to due diligence checks on potential suppliers and mitigating fiduciary risk.
  • Provide clear, timely and accurate monthly/quarterly financial and narrative reports to the Hub and Governance Boards.

Change Management (20%) – first year only

  • Lead on centralising contract, procurement and financial processes from individual Embassies to the Tbilisi Hub.

  • More than 5 years of experience of finance/budget management and/or managing procurement processes.
  • Strong administrative skills. Excel spreadsheet skills and experience with online accounting systems/platforms.
  • Be an effective communicator, able to engage with a range of people at different levels within an organisation and evidence of working collaboratively, as part of a wider team including at distance. Strong written skills in English and ability to utilise a range of communication methods. 
  • University degree in a relevant subject (e.g. international relations or politics, or finance, procurement or business administration). 
  • Experience of working in an international and multicultural organisation.
  • An interest in project management and its role in supporting stability and security in the Eastern Partnership region.
Changing and Improving, Making Effective Decisions, Delivering Value for Money, Managing a Quality Service
20 August 2019
B3 (L)
Full-time, Permanent
40 gross
Europe, Eastern Europe & Central Asia
British Embassy
30 September 2019

This is a full-time permanent position. The monthly salary for this position is 6,304GEL per month, B3 level. Please note that staff members are responsible for paying any income tax required by local law.

The successful candidate will be subject to a professional background check and security clearance.

Staff recruited locally by the British Embassy in Tbilisi is subject to local Terms and Conditions of Service.

All applicants should have the right to live and work in Georgia. The British Embassy does not sponsor applications for work permits.

In setting out your motivation to apply for the role in the application, it will be important to address specifically the reasons that motivate your application, why you want to work for the British Embassy and for CSSF and what value you will bring and gain from the position should you be the successful candidate.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. 

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. 

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.