View Vacancy - JPN (Tokyo) - Trade Adviser for Defence, Security, Cyber, Space and Aerospace, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Department for Business and Trade roles (DBT)
Department for Business and Trade (DBT)

Main Purpose of Job:

Working in the Defence and Security Export (DSE) Team within the Department for Business and Trade (DBT) Japan, we cover 5 sectors: Defence, Security, Cyber, Space and Aerospace. The successful applicant will be expected to provide admin support, trade advice and market research to promote and support UK companies looking to export to Japan and/or work in collaboration/partnership with Japanese industries within our sectors. This role will be expected to assist with project management of trade campaigns and events, stakeholder management in both public and private sectors, research and awareness of industry trends, direct advice to UK companies and other parts of UK Government.

What will the Jobholder be Expected to Achieve:

Working with the Section Head and Senior Trade Advisor, you will provide support for a wide range of trade promotion activities including:

  • Key events (Defence and Security Equipment International (Japan and UK)
  • Farnborough International Airshow and Japan International Aerospace
  • Trade missions
  • Business matching events
  • Seminars and income generation events

You will develop an understanding of defence, security, cyber, space and civil aerospace sectors, in order to support senior team members and provide advice to UK companies. You will support the development of a pipeline of opportunities and managing key contacts in both industry and government such as the Japanese Ministry of Defence, Acquisition, Technology & Logistics Agency (ATLA), Japan Self Defence Force (JSDF) and Ministry of Economy, Trade & Industry (METI). There may be opportunities to travel to the UK.

Provide administrative support to the wider DSE team for day-to-day team administration including procurement, recording activities onto a Customer Relationship Management data base, events and exhibitions and translation and interpretation.

Contribute to the wider work of the Embassy in support of the UK Government Country Plan, including corporate committees; Embassy wide events, inward senior visits as required and taking an active role in the Japan Network Crisis Response Plan and crisis exercises.

Resources Managed (staff and expenditure):

  • Staff: None
  • Expenditure: On a project basis
  • Good IT office skills (especially Word, PowerPoint and Excel)
  • Excellent communication and interpersonal skills

Language Requirements:

  • Japanese and English
  • Level of language required: Fluency in Japanese due to translation requirements and good business English (IELTS band 7 or TOEIC 875 points or above or equivalent)
  • Previous experience working in/with industry or Japanese Government
  • Degree in the following subjects: business, space, cyber, international relations and politics
  • Event organisation experience
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together
13 December 2023
Administrative Officer (AO)
Full-time, Permanent
Asia Pacific
British Embassy
JPY 410,279 per month
1 March 2024
  • 1 month salary bonus equivalents payable in June and December
    (Note: Salary may be reduced due to tax status)
  • Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
  • 25 days paid annual leave (calculated pro rata)
  • Health Insurance and Employee pension (kenko hoken/kosei nenkin)
  • Employment Insurance (koyou hoken).

Working Patterns:

The British Embassy Tokyo supports and promotes flexible working. This role allows for flexibility in start and end times and working from home 1 day a week, subject to the needs of the team and agreement with your line manager.

Applicants must be able to secure a local work permit.

Learning and Development Opportunities (and any specific training courses to be completed):

Three key areas of focus will be:

  • Building up a sound understanding of the DSE Team key sectors of the DSE Teams. On the job training, presentations from sector specialists and Developing Sector Knowledge course and mentoring support.
  • Building up influencing and sales skills through on the job training and DBT run courses, such as Effective Account Management or Consultancy Based Sales training courses would be useful.
  • Developing knowledge of the UK Government system through on-the-job training, online courses and interaction with other parts of the Embassy and HMG Departments. 

The British Embassy offers comprehensive learning and development opportunities which will be fully available to the jobholder. We regularly run both work area specific training and more general skills development in project management, finance, and leadership. Each year the job holder will be encouraged to use 5 development days to pursue job related and personal development goals.

All staff are required to take a role in the Embassy’s crisis preparation and response. Full training will be provided for this, and regular opportunities will be available to test and develop your skills.

    Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

    We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

    Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

    Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
    Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

    For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

    The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.